Getting engaged is one of the most exciting moments of your life—but once the happy tears dry and the ring selfies are posted, reality sets in: planning a wedding is no small task.
With venues to book, guests to invite, dresses to find, and budgets to stick to, the whole process can quickly feel overwhelming. That’s why we’ve created this ultimate wedding planning checklist—so you can move from “Yes!” to “I do” with confidence and joy.
1. First Things First: Set the Foundation
Before diving into the details, it’s important to establish the big-picture elements that will guide every other decision.
12–18 Months Before the Wedding:
- Celebrate your engagement: Take some time to soak it in. Host an engagement party if you like!
- Set a budget: Decide how much you’re comfortable spending—and who’s contributing.
- Create a guest list draft: The size of your wedding will affect everything from venue to catering.
- Choose a wedding date: Flexibility can help you get better deals and availability.
- Pick your style/theme: Whether it’s rustic, glam, boho, or classic, having a vision will keep everything cohesive.
- Book a venue: Popular venues book fast, especially during peak season.
- Hire a wedding planner (optional): If your budget allows, a planner can be a huge help in organizing the big day.
This is the “dreaming” stage—enjoy the process and let yourself imagine the kind of celebration that feels most meaningful to you and your partner.
2. Build Your Team: Vendors and Key Players
Once the basics are in place, it’s time to start building your vendor team. These are the people who will bring your wedding vision to life.
9–12 Months Before:
- Book your officiant: Whether it’s a clergy member, judge, or friend, secure them early.
- Hire a photographer and/or videographer: These pros tend to book far in advance.
- Secure caterers: If not included in your venue, this is one of the biggest items on your checklist.
- Find entertainment: Whether you want a band, DJ, or solo musician, book early.
- Choose your wedding party: Let your bridesmaids, groomsmen, or other attendants know with a fun announcement.
- Start shopping for attire: Begin dress or suit shopping so there’s plenty of time for fittings.
Tip: Always get contracts and confirm all details in writing—including pricing, timing, and what’s included in each vendor package.
3. Details, Décor, and Decisions
Now it’s time to dig into the creative and logistical details. This stage is where your wedding starts to take shape.
6–9 Months Before:
- Send save-the-dates: Especially important for destination weddings or busy seasons.
- Order your attire: Don’t forget accessories, shoes, and undergarments.
- Plan the ceremony: Outline the format, readings, vows, and any cultural traditions.
- Start thinking about décor: Florals, signage, lighting, table settings—this is where your theme comes alive.
- Book rentals: Think tables, chairs, linens, lighting, tents, etc.
- Shop for wedding rings: Allow time for resizing if needed.
- Reserve hotel blocks: Make it easy for out-of-town guests to stay nearby.
It’s also a good time to start a wedding website and finalize your registry—both practical tools for keeping guests informed.
4. The Countdown Is On: Finalizing Everything
With just a few months to go, you’ll start putting all the puzzle pieces together—and sending out those all-important invitations.
2–4 Months Before:
- Mail the invitations: Include RSVP instructions and meal choices (if applicable).
- Schedule hair and makeup trials: Lock in your look for the big day.
- Confirm all vendors: Double-check arrival times, final counts, and payments.
- Create a day-of timeline: Include everything from hair appointments to the last dance.
- Plan the seating chart: Use RSVPs to arrange tables and note any dietary needs.
- Write your vows or speeches: Give yourself plenty of time to write something personal and meaningful.
- Apply for your marriage license: Requirements vary by location—don’t leave it to the last minute!
It’s also smart to create an emergency kit for the big day (think safety pins, stain remover, pain relievers, etc.)—just in case!
5. The Final Stretch: Relax and Celebrate
The last few weeks before the wedding should be a time to enjoy the excitement and finalize the finishing touches.
1–2 Weeks Before:
- Have your final dress/suit fitting
- Confirm headcount with caterer
- Break in your wedding shoes
- Pack for your honeymoon
- Create tip envelopes for vendors
- Do a final venue walkthrough
- Assign point people: Designate someone (not you) to answer vendor questions on the day.
The Day Before:
- Rehearse the ceremony and enjoy a rehearsal dinner
- Get a good night’s sleep (seriously—this matters!)
On the Big Day:
- Eat something!
- Stay hydrated.
- Take a few quiet moments alone or with your partner.
- Trust your vendors and your planning.
- Soak it all in—this is your moment.
Final Thoughts: Planning with Purpose and Joy
Planning a wedding can be one of the most thrilling—and occasionally stressful—experiences you’ll ever have. But with a clear checklist, thoughtful decisions, and a team of people who support you, it becomes a journey of creativity, love, and connection.
From the first “yes” to the walk down the aisle, remember this: it’s not about perfection—it’s about celebrating your love story. Everything else is just beautiful icing on the cake.
Congratulations—and happy planning
